Last year my mom turned 60. My sister and I wanted to do something really nice for her. While she enjoyed her 50th surprise party, she made it clear that she really didn't want a party. However, we knew she would like to celebrate with family and friends. She likes the beach and Captain George's is her favorite restaurant. We decided to rent a place on the beach and invite everyone to come to Captain George's for her birthday. Her birthday is in August. As my sister contacted people to let them know and invite them to stay at the beach, they had me wait on booking the house, because we didn't know how many people were coming. By May, it was getting harder and harder to find something reasonably priced and just for the weekend. Luckily a travel friend of mine had a cancellation that we were able to utilize. I will say we got what we wanted, but we paid a lot more than if we had booked in February or March.
This is something I don't want for any of my customers. One, because I know that everyone has a budget. And two, it's very frustrating when you know what you want, but can't get it at your budgeted price.
Each year I personally plan two family vacations. The first is with my in-laws and the second is just my husband and me. Because the vacation with my in-laws is in the middle of the summer, I start talking about it at Thanksgiving. Most people are like "Wow, why so soon?" I know that we will have to pay over time and I know that we have to decide on a house wherever we go. The week of Thanksgiving, I look at prices for places that we talked about going last year or previously for vacation. When I bring up vacation after Thanksgiving dinner, I'll have some estimates for them. Then I follow up on Christmas or New Years talking about vacation. I really push for a destination, so that we can put a deposit down by the end of January. I also do this, because I have a budget. I know I like to go on excursions and I love a theme park. I love to find nice places to eat and try something new. These are my goals for all of my vacations. I also know that everyone wants to enjoy themselves and not by weighed down about finances.
With that being said, here's my recipe for planning a family vacation. This works with just your immediate family and extended family vacations.
- Plan early! Based on when and where you want to travel, give your family 5-12 months. For example, if you would like to take a five to seven day cruise, you may want to book six to twelve months in advance. If you want to go somewhere that is in driving distance, you may want to book four to six months in advance.
- Once you have your plan and know about where you'll be going, have a face-to-face meeting. Having everyone in the same room will get everyone on the same page. This may seem strange if it's just the immediate family, but you want to make sure everyone enjoys the family vacations, so yes, include the children.
- Finally, communicate, communicate, communicate! Keep the lines of communication open. Make sure everyone knows when they have to make a payment at least a week before the payment is due. Make sure everyone knows how they are getting to the location. Make sure everyone knows the dates you'll be traveling. Iron out all the small details at least two months before you are scheduled to leave.
I know this was a long one, but I wanted to give you something to consider during the nice cold weather. Let me know what you think and any family vacation ideas you may have. Tell me how using these three tips helped you plan your family vacation. And if you don't know where to go, visit www.sweetestevent.com for some destination ideas. You can also go over to our Travel Search page to get some pricing for the destinations you have in mind.
Happy traveling!